Mailing & Data Processing

Streamline high-volume campaigns, personalized mailings, and more.

Simplify Your Direct Mail with One Trusted Partner

In direct mail, there’s no room for error. Whether you’re sending important notices, personalized promotions, or CRM-triggered loyalty campaigns, Hatteras manages your print and mail workflow seamlessly, combining production efficiency with data security and USPS full-service support.

With advanced automation, robust quality controls, and deep USPS expertise, we help you increase delivery speed, reduce costs, and stay compliant—maximizing the ROI of your direct mail programs.

Services we offer

Mail Fulfillment & Processing

Our mailing operation is built to handle complexity without compromise. From printing and folding to inserting, labeling, and final delivery, we manage every step in-house following all USPS guidelines. Whether you’re sending matched components, multi-piece kits, or barcoded mailings, we execute with accuracy, speed, and full visibility into every batch.

Data Services & Personalization

Strong mail starts with strong data. We clean, validate, and prepare your lists with CASS certification, NCOA updates, de-duping, and audience segmentation—all designed to maximize deliverability and impact. Variable data printing allows you to tailor each piece by name, location, or behavior, while triggered campaigns sync directly with your CRM for automated, personalized outreach at scale.

Security & Compliance Standards

When your mail includes sensitive information, there’s no room for error. Our mailing environment is SOC 2 Type II certified and HIPAA compliant, with secure file handling, encrypted workflows, and detailed audit documentation. Every job passes through multi-point quality checks and chain-of-custody protocols—giving you the confidence to move fast without compromising compliance.

Why Leading Brands Rely on Hatteras for Mailing Execution

Mailing campaigns succeed on the details. Hatteras brings technical precision, data integrity, and operational control to every step.

In-House Print + Mail Integration

Print, personalization, and mailing happen in one facility—reducing handoffs, eliminating transport delays, and improving quality control. With full visibility from file to mailbox, your campaigns move smoothly from concept to completion.

Secure, Compliant Infrastructure

We operate under SOC 2 Type II certification and HIPAA compliance, supporting even the most regulated industries. From encrypted file transfers to multi-point inspection and audit trails, your data and materials stay protected at every stage.

Personalized Mailing at Scale

Our digital print and variable data capabilities allow you to tailor each piece with names, offers, messaging, and imagery based on behavior, geography, or lifecycle triggers. Whether it’s a loyalty campaign or a triggered CRM outreach, personalization is built into the workflow.

Postal Expertise That Reduces Costs

We optimize every mailing with address cleansing, CASS and NCOA updates, and USPS presorting to minimize postage costs and improve delivery accuracy. Our team helps you qualify for available discounts without sacrificing quality or speed.

Stacks of blue and white envelopes are organized in trays labeled "United States Postal Service," ready for mail processing or delivery.

Close-up of a machine using ultraviolet light to process or inspect flat materials, such as cards or sheets, on a conveyor system.

A pair of black dress shoes, an envelope, a cologne box, and three Paul Stuart catalogs arranged on a white surface.

Five Kiehl's postcards with skincare product images and colorful fruit and nut graphics are arranged on a white surface. One postcard is opened to show text inside.

Mailing Applications Across Industries

Pharma & Healthcare

HIPAA-compliant mailings, Pharmacovigilance mailings, and provider communications processed with time-sensitive precision and strict data safeguards.

Retail & Consumer

Loyalty campaigns, coupons, and promotional mailers personalized at scale and optimized for delivery performance.

Financial Services

Investor communications, client letters, and acquisition mailings executed under SOC 2-compliant workflows with full audit trails.

Higher Education

Admissions kits, alumni outreach, and fundraising campaigns powered by accurate data, one-to-one personalization, and smooth fulfillment.

Beauty & Wellness

Branded mailers, subscription kits, and sampling programs enhanced with variable content and high-end finishing options.

Designed & Developed by Netwave Interactive

Mailing & Data Services